Assistant Project Manager

Thomas & Adamson International Ltd (part of the Egis Group) are an award-winning UK based consultancy firm specialising in project management, cost management, building surveying and safety services in the Buildings space. Over the last 90 years, T&A have been supporting and leading organisations through the challenges of procuring, delivering and operating their built assets. We do this across the UK, the USA and Middle East. The personalised nature of our expertise and advice gives our clients what they really want - greater confidence, more time and increased return on investment.

Our parent company Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development. Our 20,500 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.

We are now looking for an Assistant level Project Manager to join our team in Edinburgh or Glasgow.

As an active Assistant PM within our project management team, you will support multiple and complex work assignments, helping to delivering within timeframes to provide exemplary professional services to our clients.  You will be grow to be as comfortable working autonomously as you will be within a team and will always strive to deliver best in class services for a broad range of clients over multiple sectors, across multiple projects.

Your approach will represent T&A’s company values and will provide a personal, quality focused service that delivers upon the clients business objectives. You will establish strong, supportive, professional relationships with colleagues, clients and the wider project teams built on mutual respect, trust and integrity all whilst contributing to Thomas and Adamson’s strategic business growth.

Your primary responsibilities will include:

Planning

• Contributing to the development of Project Management Plans, establishing project strategy and lines of communication lines for all project stakeholders.
• Supporting the development of master programme’s identifying project milestones and project team member responsibilities.
• Contributing to the interrogation of construction programmes, agreeing changes or enhancements.

Engaging

• Liaising with key stakeholders to fully define project requirements and develop the project brief.
• Establishing, implementing and leading project meetings with all project team members and stakeholder groups on allocated commissions / supporting on others.
• Producing project correspondence ensuring actions are clearly defined and delivered upon by all project team members within agreed timescales.

Procuring

• Contributing to the production off and issuance of Request for Proposals (RFPs) and other appointment documents.
• Actively participating in the preparation of tender documents in conjunction with the internal / external Cost Management department ensuring a full and comprehensive understanding of the project requirements is conveyed and reflected in tender documentation.
• Assisting with the review and commenting upon tender returns from a technical compliance standpoint.
• Negotiations with contractors to ensure tender costs represent best value.

Managing Risk, Delivering Value

• Assisting with the review and commentary on design packages to ensure compliance with the project brief.
• Contributing to value engineering and risk review workshops.
• Compiling and tracking risk mitigation activities and value engineering opportunities.
• Assisting with the assessment of Contractor’s claims for delay events; working with commercial team members to establish entitlement.

Project Administration

• Assessing and reporting on contractor progress and commercial matters during delivery.
• Assessing quality on-site, raising instructions for defect rectification when necessary.
• Managing the design team to ensure all contract requirements are being fulfilled.
• Managing and co-ordinating responses to technical queries or requests for information.
• Processing Contract Instructions and other contractually mandated procedures.
• Ensuring document management and communications protocols are adhered to.

General Duties

• Overseeing / reviewing / approving the work of sub-consultants or directly appointed project team members.
• Providing other professional services as directed by senior staff and/or as required by project appointments.
• Participate in and deliver professional development and training activities working continually to further develop your knowledge and experience.
• Build upon and maintain culture.
• Mentor more junior staff.
• Network and support business development objectives.

Key attributes:

• Hands-on, results orientated and client centric.
• Energised with a strong work ethic and a willingness to learn.
• Excellent interpersonal skills.
• Ability to deal with ambiguity and a consummate and organised multi-tasker.
• Strong communications, listening, and presentation skills.
• Decisive and calm under pressure.
• Transparent and accountability orientated.

• Education to degree level.
• 1-4 years of project management experience (ideally in a Consultancy business) 
• Working towards Member of Royal Institution of Chartered Surveyors (MRICS) or equivalent
• Proficiency in the Microsoft Office suite including Excel, project and Word

Equality, Diversity & Inclusion:

At EGIS, we are an Equal Opportunities employer and we recognise the value of a diverse organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.