About Us
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
Egis expands its capabilities in the Middle East with the acquisition of the Waagner Biro Bridge Services group of companies. Egis has just acquired Waagner Biro Bridge Services International, a renowned player in infrastructure engineering, operation and maintenance.
About the Role
We are seeking a highly organized and efficient Project Secretary (DC) / Project Assistant to join our team in Lusail, Qatar. In this role, you will provide crucial administrative support to ensure the smooth operation of our projects and contribute to their successful completion.
- Assist in the coordination and organization of project-related activities, meetings, and schedules
- Manage and maintain project documentation, including correspondence, reports, and presentations
- Implement and oversee document control (DC) procedures to ensure proper filing and retrieval of project information
- Prepare and distribute meeting minutes, action items, and follow-up communications
- Liaise with internal team members and external stakeholders to facilitate effective communication
- Manage project-related travel arrangements and expense reports
- Support the creation and updating of project timelines, budgets, and status reports
- Assist in the preparation of project deliverables and presentations
- Maintain and update project databases and filing systems
- Perform general administrative duties as required to support the project team
What do we need from you
- Bachelor's degree in Business Administration or related field preferred
- Previous experience as a project secretary or project assistant
- Experience in document control (DC) preferred
- Strong organizational skills and ability to prioritize tasks effectively
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Keen attention to detail and accuracy in work
- Demonstrated time management skills and ability to meet deadlines
- Capability to multitask and handle multiple projects simultaneously
- Problem-solving skills and proactive approach to challenges
- Familiarity with project management principles is a plus
- Ability to work collaboratively in a team environment
- Adaptability to changing project requirements and priorities
