Project Coordinator, Land Development

Are you ambitious and looking to make the right move in your career?  Now is the perfect time to join Egis.  Egis is experiencing substantial growth in North America, highlighted by our recent acquisition of McIntosh Perry—now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights. 

Our values showcase everything we believe in:

A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.  

A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are. 

A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.  

The more important question you likely have is: Are we the right company for you? 

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact.  We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand.

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability.

About The Role

As a Project Coordinator on our Land Development team, you will be responsible for supporting the planning, execution and completion of land development projects. This role will include coordinating various project activities, ensuring effective communication amongst stakeholders and maintaining project documentation.

Key Responsibilities:

• Monitoring project financials and regularly following up with Project Managers on the status of any pending scope changes, change orders, new projects, project closures, etc.
• Accounting assistance including Accounts Receivable and Invoicing (processing and distribution of invoices for Land Development projects, communicating any project/client issues to Project Managers, following up on outstanding invoices as required)
• Maintaining opportunity database, tracking opportunities and long leads with project managers, following up and updating as required
• Generating reports on a bi-weekly or monthly basis and distributing to Project Management staff
• Preparing agendas and attending weekly management and project-related meetings
• Document control – Setting up projects as per company standards, proper filing of contracts, proposals, purchase orders, scope changes, agreements, etc.
• Assisting project managers with the preparation of letter proposals, scope changes and associated agreements, including transferring into the correct templates when required
• Assisting the proposal team with larger competitive pursuits including gathering the required information, coordination with various groups/disciplines, compiling and preparing the final submission package for delivery within strict deadlines
• Monitoring and maintaining file compliance to Egis standards
• Communication and sharing of information with other divisional departments including other offices and regions, as required

• Post-secondary education preferred;
• EIT or CET preferred
• 3-5 years related work experience preferred as a project coordinator or project administrator;
• Previous work experience within engineering and construction industry is considered an asset;
• Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks to support a large number of technical staff and managers;
• Strong customer service orientation;
• Ability to carry out detail-oriented tasks accurately and independently;
• Highly proficient on computer software applications including Microsoft Word, Excel and Outlook;
• Results-driven with an ability to deliver success in a fast-paced environment;
• Excellent verbal and written communication skills in English; and
• Willingness to work in a team environment, assisting team members and contributing to the overall objectives of the team.

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.  If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.