Project Coordinator

Egis has been working in Romania for almost 30 years, providing engineering and consultancy services in road and rail transport sectors as well as water and environment, energy, urban development and other institutional advisory services.

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.

We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status.

RESPONSIBILITIES:

• Coordination of the consulting and supervision team at each work site;
• Collaboration with all involved parties;
• Review and approval of work progress reports submitted by the Contractor, as well as monthly progress reports on contract implementation;
• Distribution of tasks to the Deputy, key and secondary experts, site managers, short-term experts, as well as administrative and auxiliary staff;
• Verification of compliance of services with the Terms of Reference;
• Verification and certification of the Contractor’s monthly and final work reports;
• Monitoring the Contractor’s compliance with the provisions and/or measures imposed by the designer or authorized bodies;
• Preparation and submission of periodic and final reports, as well as any other reports requested by the Beneficiary;
• Inspection of works during the warranty period and preparation of related reports;
• Organization of monthly meetings with the Contractor regarding the progress of the works, including timely notification of the Beneficiary, preparation of agendas, drafting and distribution of minutes to all concerned parties, and organization of site visits;
• Review and management of complaints, including their classification and filing; providing comments that outline possible scenarios for proper problem definition and resolution, and preparing detailed reports for the Contracting Entity for each resolved complaint;
• Assistance to the Contracting Entity in situations arising from inspections or controls carried out by authorized bodies, both during execution of works and whenever required;
• Evaluation, for acceptance by the Contracting Entity, of technical solutions proposed by the Contractor for all systems;
• Analysis of requests related to extensions of the execution period and additional or unforeseen costs, including preparation of comprehensive reports with recommendations for the Contracting Entity;
• Preparation of additional contractual documents and management of the financial aspects of the works contract, including verification and confirmation of the Contractor’s cash flow, preparation of cost forecasts at completion, maintenance of payment records, and ensuring proper documentation for audit purposes;
• Verification of compliance with legal provisions, including Law no. 10/1995 on quality in construction (as amended), particularly in cases involving changes to documentation or adoption of new technical solutions affecting initial conditions;
• Participation in technological tests for installations, equipment, and machinery;
• Monitoring the process of obtaining special authorizations required for commissioning installations and equipment (e.g. ISCIR, ISU, etc.);
• Maintenance of weekly financial and technical records for all approved payment entities; preparation of payment documentation and verification that payments correspond only to duly executed and quality-approved works;
• Organization of contract implementation activities;
• Participation in all work acceptance procedures.

REQUIRED SKILLS:

• Education: higher education in construction
• Experience: minimum 10 years
• Proficiency in PC operation
• Proficiency in English
• Strong communication skills, with the ability to analyze and synthesize information and make decisions
• Integrity and fairness
• Ability to work under pressure and extended working hours
• Sense of responsibility and ability to maintain confidentiality