Office Coordinator

Join Egis, where your ambition meets unparalleled growth opportunities. As we continue to expand within Canada, we're looking for talented professionals like you to be a part of our innovative team. Imagine working alongside over 1,000 top-tier engineers, architects, and planners, all dedicated to shaping the future of infrastructure and development. 

As an Office Coordinator of our Western Canada Infrastructure team working from our Peace River office, duties will include:

• Completing various administrative tasks to support Division Managers and the Office Coordinator.
• Assisting with monthly invoicing and financial tracking, including maintaining related spreadsheets and metrics.
• Assisting with proposals, including coordination, preparation, and project scheduling using Microsoft Project.
• Working with spreadsheets related to proposals and financials.
• Regularly updating corporate resumes and providing general word processing support for correspondence and other materials.
• Managing project documentation, including creating project files, sorting/filing incoming paperwork, and performing project and accounting-related filing.
• Ensuring staff follow established filing guidelines.
• Preparing packages for courier.
• Assisting with office safety inspections and requirements.
• Providing onboarding support to new employees.
• Other duties as assigned.

• Post-secondary education in Office Administration or a related field.
• Minimum 1 year of related work experience; experience in a fast-paced, evolving environment is an asset.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills, with the ability to manage multiple priorities and support technical staff and managers.
• Strong customer service orientation.
• Detail-oriented, with the ability to work accurately and independently.
• Highly proficient in Microsoft Office applications, including Teams, SharePoint, Word, Outlook, PowerPoint, and Excel.
• Ability and willingness to work in a team environment, supporting colleagues and contributing to overall team objectives.

Our values showcase everything we believe in: 

A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.   

A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are.  

A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.   

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients. The salary range advertised may exceed the range based on several factors, including relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.