Executive Assistant

Are you ambitious and looking to make the right move in your career?  Now is the perfect time to join Egis.  Egis is experiencing substantial growth in North America, highlighted by our recent acquisition of McIntosh Perry—now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights. 

Our values showcase everything we believe in:

A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.  

A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are. 

A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.  

The more important question you likely have is: Are we the right company for you? 

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact.  We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand.

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability.

The Role:

We are seeking a highly organized and proactive Executive Assistant to support our team of senior executives, including the Canadian CEO. This role is crucial for ensuring the smooth operation of executive activities, managing complex schedules, and providing comprehensive administrative support, primarily virtually as the executives leadership is spread out across Canada.

The ideal candidate will be based in Canada with the ability to work with leaders in Eastern and Mountain time zones.

Key Responsibilities:

Executive Support:

• Provide high-level administrative support to five senior executives.
• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Conduct research and compile data for various reports and presentations.
• Act as a liaison between executives and internal/external stakeholders.

Administrative Services:

•  Handle confidential information with discretion.
•  Maintain organized filing systems and databases.

Meeting and Event Management:

• Plan and coordinate executive meetings, including preparing agendas and taking minutes.
• Organize company events and team-building activities.

Communications:

• Draft and edit communications on behalf of executives.
• Assist in the creation of executive presentations and speeches.

Experience:

• Proven experience as an Executive Assistant or similar role.
• Experience supporting C-level executives.
• Strong background in calendar management and administrative services.
• Proficiency in Office365, including Outlook, Word, Excel, and PowerPoint.

Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Bilingualism in French will be considered an asset.
• Ability to work independently and handle multiple tasks simultaneously.
• High level of professionalism and discretion.
• Strong problem-solving abilities and attention to detail.

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.  If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.