Document Controller - Site

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

We are seeking a highly organised and detail-oriented Document Controller to join our team at our construction site in Dubai, United Arab Emirates. As a key member of our site operations, you will be responsible for managing and maintaining all project-related documentation, ensuring compliance with company standards and local regulatory requirements.

• Establish and maintain an efficient document control system for all site-related materials, including drawings, correspondence, submittals, and reports
• Manage document flow between on-site teams, consultants, contractors, and local regulatory authorities
• Ensure timely distribution and tracking of all incoming and outgoing project documents
• Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats
• Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements
• Generate document control reports for project reviews and audits
• Support site engineers and managers by retrieving, organising, and submitting necessary documentation
• Ensure confidentiality and security of sensitive project data
• Coordinate with IT and project teams to maintain document management systems
• Conduct regular audits to ensure documentation processes are followed effectively
• Collaborate with cross-functional teams to streamline document control processes and improve efficiency
• Adhere to site-specific safety protocols and procedures

• Bachelor's degree in Administration or a related field
• Minimum of 5 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a site-based role
• Strong knowledge of document control systems and best practices, particularly in construction site environments
• Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document management platforms such as Aconex. Aconex experience is a must
• Familiarity with documentation protocols and submission procedures specific to construction sites
• Excellent organisational and time management skills, with the ability to prioritise tasks in a fast-paced environment
• Strong attention to detail with the ability to handle large volumes of documentation accurately
• Effective communication skills, both written and verbal, to interact with various stakeholders on-site
• Ability to work under pressure and meet tight deadlines in a dynamic construction site setting
• In-depth knowledge of construction industry documentation standards and site-specific requirements
• Fluency in English (written and spoken)
• Knowledge of local regulatory requirements in Dubai and the UAE
• Experience with site-specific document control processes and workflows
• Familiarity with construction site safety protocols and willingness to adhere to all safety guidelines
• Ability to work in a fast-paced, on-site environment, potentially in challenging weather conditions
• Collaborative mindset with the ability to work effectively in a team environment

The role will involve supporting multiple projects with Site visits across UAE.