Document Controller

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Joining our Group and its over 20,000 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

As one of the world’s leading consultancy, construction engineering and operating firms, we hold ourselves responsible for today’s biggest challenges; fighting climate change, the digital transition and meeting the needs of growing populations. We do this by designing smart, green infrastructure, transport and buildings, creating a sustainable future for communities everywhere.

We are seeking an experienced Document Controller to join our dynamic design center. The successful candidate will be responsible for managing and controlling all project-related documentation using dedicated software such as Projectwise. The Document Controller will ensure that all project documents are accurately managed, distributed, and maintained in compliance with company policies and industry standards.

Key responsibilities include:

• Document Management:
  • Maintain and manage all project documentation, including drawings, specifications, reports, and correspondence.
  • Ensure that all documents are correctly categorized, filed, and easily retrievable.

• Software Utilization:
  • Utilize Projectwise or other designated document management software to manage and control project documents.
  • Train team members on the effective use of document management software.

• Quality Control:
  • Review documents for accuracy and completeness.
  • Ensure compliance with project standards, company policies, and regulatory requirements.

• Distribution and Tracking:
  • Distribute documents to internal and external stakeholders as required.
  • Track document revisions and maintain version control to ensure that the latest versions are used.

• Collaboration:
  • Work closely with project managers, engineers, and other team members to ensure proper document flow and control.
  • Coordinate with external partners, contractors, and clients regarding document submissions and approvals.

• Reporting:
  • Generate regular reports on document status, including outstanding reviews, approvals, and distribution.
  • Maintain logs of all incoming and outgoing documents.
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• Archiving:
  • Ensure that all final project documents are archived correctly for future reference and audit purposes.

• Bachelor’s degree in a relevant field (e.g., Engineering, Construction Management, Information Management) or equivalent experience.
• Junior-mid level experience in document control within the engineering, construction, or infrastructure sectors.
• Proficiency in document management software, particularly Projectwise.
• Strong understanding of document control processes and standards in the design and construction industry.
• Excellent organizational skills and attention to detail.
• Experience in working in an international context – Good level of English (speaking & writing)
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving and continuous improvement.