Document Control Apprentice

Egis is a leading global consulting, construction engineering and operating firm. We work together with our clients, across every aspect of transport, energy, and the built environment to build a more balanced, sustainable, and resilient world. The Egis Group has more than 50 years of experience and a team of 19,500 employees in over 120 countries around the world. Joining our Group means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

In the UK we're proud to be delivering some of the most iconic projects which help connect people, protect our environment, and meet emission reduction targets. From motorways to tramways, and nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry, and the planet.

What will you be doing as our new Document Control Apprentice?

Level 4  Information Management

Term: 18 months Fixed Term Contract

Salary £22,000 per annum.

You will primarily work on our Old Oak Common project but will be asked to work on other projects as and when required.

As an apprentice, you will be expected to work 4 days per week on projects with 1 day per week spent at remotely undertaking a Level 4  Information Management

We are looking for someone who wants to learn and gain the skills, knowledge, and experience of the Digital Management side of our business,

The role's main purpose is to maintain the project filing system and prepare documents for storage/archiving as appropriate. Reporting to the Lead Document Controller, the successful candidate will support team members in maintaining the smooth running of the administration function and will be working closely with the design team.

Key responsibilities:

• Checking and gaining approval of documents before they are filed and distributed.
• Maintain the project filing system and prepare documents for digital storage/archiving as appropriate.
• Support team members in maintaining the smooth running of the administration function.
• Requesting files in various digital formats
• To provide administrative support to the technical and project teams
• Coordination with the different departments of HS2 and external consultants
• Following document processes on various digital platforms, Microsoft Suites, ASITE & ALIM
• Communicate professionally with all stakeholders.

Essential Criteria:

• A proven proactive approach to customer service
• Proven experience of using Microsoft Office and other packages for the collation of data
• Ability to multi-task and organise documents/files proficiently.
• Have a proven ability to communicate with people at all levels of an organisation.
• Ability to prioritise and manage time efficiently.
• A keen interest of following and improving processes.

Personal qualities:

At Egis we look for a balance of skills and experience, but just as important to us are your values and behaviors. This role would be suitable for a person who:

• Is a team player
• Can influence and inspire.
• Has a growth mindset
• Can Problem solve.
• Is positive & proactive.
• Have excellent presentation skills both written and verbal

Training & Development: We offer training and development to all of our employees as part of the Performance Management Process

Must have the right to work in the UK

This will be site based at Old Oak Common Station,Old Oak Common Lane, London, NW10 6DZ so ideally you will be based in the local community.

4 (Higher) considered equivalent to a foundation degree:

We will look for GCSEs and level 3 qualifications, such as A-levels, or their equivalents, such as a BTEC.

Minimum Standard Grade / ’C’ Grade (or equivalent) in English and Mathematics.

We are an Equal Opportunities employer, and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.