Costs Control Expert

Egis has been working in Romania for almost 30 years, providing engineering and consultancy services in road and rail transport sectors as well as water and environment, energy, urban development and other institutional advisory services.

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.

We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status.

Responsibilities:

• Elaborates the procedures regarding the financial activity as well as ensures the financial record by objective in order to make the receipts and the registration in the accounting of the fixed assets resulting from the project;
• Collaborates with the financial expert/financial departments/UMP of the Contracting Entity and similar departments of the Contractor, regarding the financial aspects of the project;
• Check the technical project (the project for authorizing/discontinuing the execution of the works, the technical project of execution, the quantities of works, etc.) as well as any other design documents developed by the Contractor.
• Check the costs used in accordance with the legal basis of their use, the volumes of quantities of works, the values ​​structured by categories of works and objects.
• Participate in the project's progress meetings, providing assistance regarding the economic-financial aspects;
• Checks and follows the agreement between the financial resources and the activities carried out within the project;
• Check the correctness of the data in the contractual documents, work statements, invoices, variation orders, changes - throughout the implementation of the project;
• Prepares Interim Payment Certificates (CIP), Final Payment Certificate, Variation Orders (OV)
• Monitors the inclusion of the works carried out in the expenditure chapters defined in the financial plans and keeps records of them;
• Ensures the elaboration/review of the budget, plans and financial statements;
• Ensures assistance in submitting documents in order to request funds from the financier;
• Prepares / verifies documents necessary for payments;
• Collects data and prepares financial reports;
• Based on the cashflow received from the Contractor, check and monitor the status compared to the real execution schedule, throughout the project implementation period;
• Assists the Financial Manager of the Contracting Entity with regard to compliance with applicable procedures during the implementation of the project financed through the CEF financing instrument;
• Collaborates with the auditor appointed by the Contracting Entity, in order to ensure the correct financial management of the financing contract, and to ensure the completion of audit reports at the deadlines for submitting requests for funds;
• Ensure assistance during the verification and control actions of the institutions empowered with the role of prevention and control;
• Ensures the follow-up and verification of the eligibility of all expenses made with the inclusion in the project budget;
• Prepares the project budget in accordance with the established implementation conditions and participates in amending the financing conditions;
• Ensures the verification of the compliance of the technical-economic indicators actually achieved on the project with the indicators of the budget allocated to it;
• Analyzes the budget, plans and project status from a financial point of view;
• Prepares reports and financial statements at the request of the Contracting Entity;
• Ensure the updating of the works estimate whenever this is necessary in accordance with the provisions of the legislation in force;
• Provide specialized assistance to the Claims Expert, disputes in disputes that arise during the performance of the works contract;
• Participates, as appropriate, in the preparation of the documents necessary to amend the contract for the design and execution of works;
• Monitors the justification and recovery of the advance granted under the contract for the design and execution of works and submits to the Contracting Entity a report on the result of the performed analysis; keep records of the sums recovered until their full recovery within the project;
• Check the supporting budgets issued by the Contractor based on the provisions of GD no. 264/2003 regarding the establishment of actions and expenditure categories, criteria, procedures and limits for making advance payments from public funds, with subsequent amendments and additions, as well as supporting documents;
• Follows and verifies the activities of the Contractor regarding the purchases for the purpose of the works and the subsequent performance of the contracts signed with the smokehouses;
• Proposes solutions in case of reporting some dysfunctions in the running of the project from a financial point of view;
• Organizes the archiving, ensures the organization of the documentation and computer files in a way that allows them to be kept throughout the duration of the consulting contract and accessed by the bodies empowered to verify or audit the implementation of the project; upon completion of the contract, hand over all original documents and computer files to the Contracting Entity;
• Monitors the progress of payments related to purchase contracts according to the contractual clauses, in accordance with the project budget.
• Check the updated General Budget and ACB
• Check the Financial Reports.

• Preparation: higher economic education
• Seniority: minimum 5 years of experience in a similar position
• In-depth knowledge of public procurement techniques and standards
• Knowledge of the organization of the company and its activities
• Precision and attention to details, high standards, organizational and analytical skills
• Promptness in solving tasks
• Ability to analyze and synthesize
• Organized person
• Ability to work under stress and extended schedule
• Assuming responsibilities and maintaining the confidentiality of the information to which he has access