About Us
Egis is a global consulting organisation with over 20,000 employees worldwide. We offer multidisciplinary expertise in delivering sustainable solutions through our engineering, construction management, advisory, design, architecture, asset management and operations services.
Our Business Support team play a crucial role in fostering growth and delivering value across the business. We are the backbone of Egis and help drive the vibrant culture. Join a team that is continually enhancing our operations and contributing to our global impact.
Egis currently operates in over 120 countries with our head office in Paris. Our extensive global presence allows us to bring our expertise to diverse regions, addressing the world's most pressing challenges.
About the Role
Join our team in Melbourne as a Business Support Officer. From managing office facilities and ensuring everything runs smoothly to providing essential administrative assistance, your contributions will help drive our success. If you're passionate about creating a well-organized, efficient, and welcoming workplace, we want you on our team!
Key responsibilities:
- Director of First Impressions, be the face of our team in a collaborative environment, welcoming our clients and supporting staff members
- Meeting and greeting visitors and clients, answering phone calls
- Systems all-rounder, understand our different systems and guide staff to subject matter experts such as IT or Finance Team when queries are raised
- Assist our quality assurance team in conducting project audits at the direction of our HSEQ Leader
- Health and safety champion, as a health and safety representative, manage the emergency response and workplace inspection audits
- Supporting the coordination of office and corporate functions
- Kitchen duties, including maintaining a clean and organized space, restocking supplies, and assisting with staff catering needs
- Employee Inductions, onboarding and offboarding administration tasks
- Assisting in organising travel and accommodation
- Coordinating deliveries and mail
- Coordinating training, email communication, room bookings
- Updating and filing documents
- Assist with organising staff photos, business cards.
This role will be based full time in the office.
What do we need from you
- Previous experience in a similar role
- Courteous, polite, respectful, and professional manner
- Ability to work proactively with minimal direction
- Excellent personal presentation and demeanor
- Experience in secretarial functions (advantageous)
- Intermediate MS Office skills (Word, Excel, PowerPoint, & Outlook)
- Well-developed written and verbal communication skills
- Exceptional attention to detail
- Authentic, collaborative, and self-aware
- Shows initiative
- Positive and solution-oriented
What's in it for you?
At Egis, our people are at the core of everything we do, driving our commitment to excellence, innovation, and sustainability worldwide. Explore our rewarding career opportunities and find out how you can make a meaningful difference.
We are open to considering this role on a full-time, part-time or job-share basis. Please let us know of your flexibility requirements.
APPLY NOW or reach out to Jess Yang (jessica.yang@egis-group.com), for further information.
Join us – make a lasting impact.
