Business Support Administrator

Egis is a leading global consulting, construction engineering and operating firm. We work together with our clients across every aspect of transport, energy, and the built environment to build a more balanced, sustainable, and resilient world. The Egis Group has more than 50 years of experience and a team of 20,500 employees in over 100 countries around the world. Joining our Group means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

In the UK, we're proud to be delivering some of the most iconic projects which help connect people, protect our environment, and meet emission reduction targets. From motorways to tramways, and nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry and the planet.

Forming part of the Shared Services team, the role of the Business Support Administrator will be to support the wider finance team with expenses claims, Payroll submissions, invoicing, and reviewing outstanding invoices etc. 

The role is office-based in our London office, close to Waterloo and Southwark, Monday to Friday. This is a full-time position that requires excellent organisational skills, strong attention to detail, and the ability to communicate clearly and professionally both by email and phone. Strong IT skills, particularly in MS Excel, are essential.

Core Responsibilities

• Review and verify expense claim submissions to ensure that the information is accurate, complete, and supported by receipts.
• Process expense and subcontractor invoice payments.
• Provide payroll with details of hours worked and overtime to enable accurate monthly payslip production.
• Prepare and submit monthly client invoices for work undertaken.
• Issue client Statements of Account, highlighting overdue invoices and following up directly with clients where payment has not been received.
• Undertake regular reviews of the finance system to ensure data is accurate, up to date, and consistent with supporting records.
• Participate in Finance Review meetings with the Project Management Team to resolve issues affecting invoice submission or payment.
• Provide holiday cover for Business Support colleagues during periods of annual leave.
• Carry out general business support tasks, including collating KPI data, preparing reports, and assisting staff with administrative requirements.
• Must be a self-starter, capable of working remote from management.
• Strong communication skills both written and verbal.
• Proficient in the use of MS Word, MS Outlook and MS Excel including the use of basic formulas (e.g. SUM, multiplication, division) but would be advantageous if familiar with more complication functions (e.g. VLOOKUP, IF, AND).

• Educated to GCSE standard to include English Language and Mathematics Grade 4 or above or Numeracy and Literacy (Level 2)
• HND in a relevant subject, or equivalent
• Ability to gather and analyse data to generate information
• Experience working in a Finance environment, including excellent financial administration skills
• Experience and detailed knowledge of financial software systems (Oracle)
• Demonstrable experience in the use of Microsoft Office, particularly Excel, Teams, and Outlook, including the development of complex Excel spreadsheets •
• Excellent numerical skills

We are committed to our planet

In each project we design, engineer and operate we care deeply about the legacy we’re leaving behind. As part of our team, you’ll have a unique opportunity to use your skills and expertise to shape a better future for our communities in the UK, and all around the globe.

Our commitment is translated in the work carried out by our Egis Foundation, which funds concrete actions to address the climate crisis and is focused on educational and social initiatives that will help in the responsible and sustainable shift towards a sustainable world.

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.