Bid Specialist

Egis is a leading global consulting, construction engineering and operating firm. We work together with our clients across every aspect of transport, energy, and the built environment to build a more balanced, sustainable, and resilient world. The Egis Group has more than 50 years of experience and a team of 20,500 employees in over 100 countries around the world. Joining our Group means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

In the UK, we're proud to be delivering some of the most iconic projects which help connect people, protect our environment, and meet emission reduction targets. From motorways to tramways, and nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry and the planet.

Forming part of the Shared Services team, the role of the Business Support Administrator will be to support the wider finance team with expenses claims, Payroll submissions, invoicing, and reviewing outstanding invoices etc. 

We are currently seeking to appoint a Bid Specialist to join our offices in Hong Kong or London. If you have the required competencies and are passionate about working in a dynamic international architectural design practice, we would love to hear from you.

Responsibilities:

Tender Submissions

• Coordinate and prepare tender submissions, including expression of interest, pre-qualifications and request for proposals;
• Provide support on complex proposal and presentation documents - from information sourcing, editing, collating CVs, and image manipulation to collation of final product;
• Responsible for submission coordination and preparation;
• Keep track of client and consultant contact database;
• Maintain and update the Company’s extensive electronic database of tender submissions and frequently-used key submission information;
• Ensure opportunity and reporting data is tracked periodically on the CRM system.
   

General

• Communicate with the project team to source project images and data regularly to ensure marketing collaterals are kept up-to-date;
• Provide general overall administration and organisation for the team’s tasks, ensuring all queries are responded to in a timely manner;
• Carry out other duties which are consistent with the nature and responsibilities of the role as required

All candidates must have:

• Degree holder or above from a recognised university;
• 3 - 6 years of relevant working experience in the construction, engineering, architecture, interior design or real estate-related industry;
• Good business sense with diligent numeracy skills;
• Prepare and maintain marketing collaterals (project sheets, brochures) and develop custom PowerPoint decks for client presentations;
• Strategic thinking, with the capacity to manage complexity and multiple stakeholders;
• Strong organizational and problem-solving skills to manage multiple deadlines;
• Working knowledge with InDesign, Illustrator, Photoshop, and Microsoft Office packages is highly desirable;
• Fluent in spoken and written English.

Apply now by sending a copy of your CV stating your availability and salary expectations.