Bid Co-Ordinator

Egis is a leading global consulting, construction engineering and operating firm. We work together with our clients across every aspect of transport, energy, and the built environment to build a more balanced, sustainable, and resilient world. The Egis Group has more than 50 years of experience and a team of 23,500 employees in over 100 countries around the world. Joining our Group means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

In the UK, we're proud to be delivering some of the most iconic projects which help connect people, protect our environment, and meet emission reduction targets. From motorways to tramways, and nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry and the planet.

Forming part of the Shared Services team, the role of the Business Support Administrator will be to support the wider finance team with expenses claims, Payroll submissions, invoicing, and reviewing outstanding invoices etc. 

Role Purpose

The Bid Coordinator supports the preparation, coordination, and submission of high-quality bids, tenders, and proposals in response to public and private procurement opportunities. The role focuses on managing bid documentation, ensuring compliance, coordinating inputs from technical teams, and supporting marketing and administrative activities.

Key Responsibilities

Bids & Proposals

• Monitor tender portals and procurement platforms daily to identify relevant opportunities.
• Support the Go / No-Go decision-making process by gathering background information and documentation.
• Assist in the preparation and completion of:
  • Pre-Qualification Questionnaires (PQQs)
  • Suitability Assessment Questionnaires (SAQs)
  • Tender and proposal submissions
• Liaise with technical teams to obtain written responses and supporting material.
• Edit, format, and proofread bid documentation for quality, consistency, and compliance.
• Develop and apply proposal templates, layouts, and branding elements.
• Support the Bid / No Bid decision-making process by gathering background information and documentation.
• Compile final submissions and upload them to procurement platforms accurately.
• Coordinate responses to clarifications issued during the tender process.
• Support joint venture and consortium bids by liaising with external partners.

Marketing Support

• Help prepare marketing materials including brochures, flyers, and presentations.
• Ensure brand guidelines are followed in all proposal and marketing outputs.

Administration

• Maintain and update:
  • Standard company text
  • Project descriptions and case studies
  • Staff CVs and capability statements
• Support the continuous improvement of bid libraries and document repositories.

Essential Qualifications & Experience

• Third-level degree in Engineering, Marketing, Business Administration, or a related discipline.
• Minimum 3 years’ experience in a professional office environment.
• Experience in public procurement and tendering is a strong advantage.
• Proficient in Microsoft Office (Word and PowerPoint essential).
• Working knowledge of Adobe InDesign and Illustrator.
• Excellent attention to detail and strong organisational skills.
• Strong written and verbal communication skills.
• Ability to work under pressure and manage multiple deadlines.

Key Competencies

• Highly organised and methodical
• Detail-oriented with strong quality control skills
• Collaborative team player
• Confident communicator with stakeholders at all levels
• Proactive and deadline-driven

Apply now by sending a copy of your CV stating your availability and salary expectations.