Proposal Coordinator / MTO Proposal Specialist

Job Location(s): Ottawa, Kingston, Toronto

Are you ambitious and looking to make the right move in your career?  Now is the perfect time to join Egis.  Egis is experiencing substantial growth in North America, now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.  

Our values showcase everything we believe in:

A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.  

A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are. 

A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.  

The more important question you likely have is: Are we the right company for you?  

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact.  We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand. 

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability!

The Role:

At our company, we imagine, create, connect, and achieve a sustainable future by providing planning, engineering, and infrastructure services that fit the needs of our local communities all around the world. Our team promotes and encourages innovation to create unique solutions that make a positive impact on the world around us, improve living conditions, and keep people connected across land, air, and sea. Join our team and help us to ‘Impact the Future’ and keep our communities connected.

We are seeking a Proposal Coordinator / MTO Proposal Specialist to join our team. The successful candidate will assist in the development and submission of proposals for engineering consulting projects with a focus on the Ministry of Transportation (MTO) opportunities. The role involves ensuring compliance with client requirements and company standards related to proposal quality and excellence.

• Assist in the proposal development process from start to finish, including planning, organizing, and managing all proposal activities.
• Collaborate with technical teams and other stakeholders to gather necessary proposal response information.
• Coordinate proposal resources, including writers, graphic designers, and subject matter experts.
• Develop and maintain proposal schedules, ensuring timely submission.
• Produce, review and edit proposal content for clarity, quality, and consistency.
• Conduct final quality checks to ensure that all proposals meet RFQ or RFP requirements.
• Understand fully Ministry of Transportation of Ontario processes and requirements.
• Assist in decision-making regarding proposal strategies, resource allocation, and final content.
• Ultimately, ensure compliance of the overall proposal response meeting all mandatory requirements.

• Bachelor's degree in Engineering, Business Administration, Marketing, or a related field.
• Minimum of 5 years of experience in proposal coordination, preferably with experience in public transportation and infrastructure projects.
• Minimum of 1 year of experience with Ministry of Transportation of Ontario guidelines, processes and requirements.
• Strong organizational skills.
• Ability to manage multiple proposals simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Attention to detail, quality-oriented approach and rigorous mindset.

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.  If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.